Senior HR & Legal Compliance Manager

Senior HR & Legal Compliance Manager

Department: Human Resources & Compliance

Experience: 3–5 Years

Location: WFH (First 3 Months)

Employment Type: Full-Time

Working Days: 6 Days a Week

Working Hours: 10:00 AM – 7:00 PM

About the Role

We are looking for an experienced Senior HR & Legal Compliance Manager who can independently manage the organization’s HR operations while ensuring compliance with applicable Indian labour, employment, and corporate regulations.

The ideal candidate should have strong practical knowledge of HR laws and statutory compliance and should be capable of advising management on employee-related legal matters, company policies, disciplinary actions, employment contracts, terminations, grievances, and statutory obligations.

This is a senior-level role requiring someone who can build compliant HR systems, identify legal risks, maintain statutory records, and ensure that HR practices remain aligned with applicable laws and regulations.

Key Responsibilities

1. HR Legal & Labour Law Compliance

• Ensure HR policies and practices comply with applicable Indian employment and labour laws.
• Monitor changes in labour legislation and advise management on their impact.
• Ensure proper implementation of applicable labour codes and state-specific requirements.
• Advise management on employee-related legal and compliance matters.
• Identify potential HR/legal risks and recommend corrective actions.
• Maintain proper statutory registers, records, notices, and documentation.

2. Statutory Compliance

Manage and coordinate applicable statutory requirements relating to:

• Provident Fund (EPF)
• Employees’ State Insurance (ESI)
• Payment of Gratuity
• Payment of Bonus
• Professional Tax, wherever applicable
• TDS/payroll-related compliance coordination
• Minimum wages and wage compliance
• Working hours and overtime
• Leave and holiday requirements
• Shops & Establishments requirements
• Maternity-related compliance
• Employee compensation requirements
• Applicable labour welfare requirements
• Other applicable state and central employment compliances

The candidate should be capable of coordinating with external consultants, payroll teams, government

authorities, and statutory agencies whenever required.

3. Employment Contracts & Documentation

• Draft, review, and maintain employment-related documentation.
• Prepare appointment letters, employment agreements, confirmation letters, promotion letters, warning letters, and other HR documents.
• Review HR policies and employee agreements for compliance.
• Ensure proper documentation for probation, confirmation, transfers, promotions, disciplinary actions, and separation.
• Maintain legally appropriate employee records.

4. Employee Disciplinary Matters

• Handle employee misconduct and disciplinary cases.
• Prepare appropriate warning, show-cause, and disciplinary communications.
• Guide management on disciplinary procedures.
• Ensure proper documentation before taking employment actions.
• Handle employee grievances and workplace disputes.
• Ensure disciplinary and termination processes follow applicable legal requirements.

5. Termination, Resignation & Full & Final Settlement

• Manage employee resignation and termination processes.
• Advise management on legally appropriate separation procedures.
• Ensure proper notice-period management.
• Handle full & final settlement processes.
• Ensure statutory dues and employee documentation are properly completed.
• Conduct exit interviews and maintain separation records.
• Minimize legal and compliance risks associated with employee separation.

6. POSH & Workplace Compliance

• Ensure implementation of the Prevention of Sexual Harassment (POSH) framework as applicable.
• Coordinate with the Internal Committee.
• Maintain required POSH documentation and processes.
• Ensure employee awareness and appropriate workplace policies.
• Maintain confidentiality in sensitive employee matters.

7. HR Policy Development

Develop, review, and implement policies covering areas such as:

• Code of Conduct
• Attendance
• Leave
• Working Hours
• Work From Home
• Employee Discipline
• Performance Management
• Anti-Harassment
• POSH
• Grievance Redressal
• Conflict of Interest
• Confidentiality
• Data and document handling
• Notice Period
• Employee Separation
• Remote/Hybrid Work, where applicable

8. HR Audit & Compliance Monitoring

• Conduct periodic internal HR compliance audits.
• Identify gaps in HR documentation and processes.
• Maintain compliance checklists.
• Ensure statutory filings and payments are completed within applicable timelines.
• Coordinate with external auditors, consultants, and legal professionals when required.
• Maintain documentation for audits and inspections.

9. Government & External Coordination

• Coordinate with relevant government departments and statutory authorities.
• Handle notices and communications received from applicable authorities.
• Coordinate with labour-law consultants and legal advisors.
• Represent or assist the organization during inspections, audits, or compliance matters where appropriate.

10. HR Operations

In addition to compliance, the candidate will oversee:

• Recruitment
• Employee onboarding
• Employee lifecycle management
• Attendance
• Leave management
• Payroll coordination
• Employee records
• Performance management
• Employee engagement
• Grievance management
• Employee retention
• Exit management

Candidate Requirements

• Bachelor’s/Master’s degree in HR, Human Resources, Business Administration, Labour Law, Law, or a related field.
• 3–5 years of relevant experience in HR, labour compliance, employee relations, or HR legal compliance.
• Strong practical knowledge of Indian labour and employment laws.
• Strong understanding of statutory HR compliance.
• Experience handling employee disciplinary and separation matters.
• Experience drafting and reviewing HR policies and employment documentation.
• Strong understanding of PF, ESI, gratuity, bonus, wages, POSH, and applicable state-specific requirements.
• Strong communication and documentation skills.
• Ability to independently handle sensitive employee and compliance matters.

Strongly Preferred

Candidates with any of the following backgrounds will be preferred:

• HR Legal & Compliance experience
• Experience working with labour-law consultants
• Experience handling labour inspections or statutory audits
• Experience managing HR for 100+ employees
• Experience in EdTech, Sales, BPO, IT, or other fast-growing organizations
• Experience implementing HRMS and compliance systems

Important Requirement

The candidate must have practical knowledge of Indian labour and employment laws and should not be dependent on basic HR consultants for every routine compliance decision.

The person should be able to:

Identify → Analyse → Document → Advise → Implement → Monitor

HR compliance independently, while escalating specialist legal matters to qualified legal counsel when required.

Key KPIs

• 100% timely statutory compliance
• Zero avoidable compliance lapses
• Accurate employee documentation
• Timely resolution of employee grievances
• Proper disciplinary documentation
• Compliance-ready HR records
• Effective employee retention
• Recruitment efficiency
• Timely payroll/HR coordination
• Successful HR audits
• Reduction of HR/legal risk

Ideal Candidate Profile

We are looking for someone who is:

HR Professional + Compliance Expert + Strong Employee Relations Manager + Practical Knowledge of Employment Law

The candidate should be comfortable telling management what can and cannot legally be done, explaining the risk involved, and creating a compliant process to execute the decision.

Candidates with strong HR operations experience but limited knowledge of Indian labour and employment compliance will not be preferred.